So You’ve Landed In Japan – Arrival Procedures

Back in… 2014 (?!) I did a blog series called “So You’ve Landed in Japan.” One of the posts ended up turning into my most popular post on this entire blog. The post is with regards to Customs and Immigration and discussed the procedures a traveler faces when entering Japan from another international destination.

Looking back on that post, I feel as if the title of the post was a little misleading. Most of the comments on the post were specific questions about immigration status, visa inquiries, and that sort of thing. This blog is meant to offer advice on travel to Japan, but in no way am I qualified to handle specific immigration questions.

Based on this, and because arrival procedures and forms have changed in recent years, I’ve decided to renew this post and title it, more appropriately, Arrival Procedures.

At the outset, I wish to reiterate that if you have any specific questions about Japanese immigration or visas, please contact your local Japanese embassy or consulate. I will discuss this information in a very broad scope (as I did in the previous post) but, again, I am not equipped to answer specific questions on this. A great resource is on the web site of Japan’s Ministry of Foreign Affairs. The link to all of their consulates and embassies can be found here. Please contact them for all of your specific inquiries. I’ve updated the site-wide disclaimer with this information as well.

Prerequisites

Of course, before visiting Japan, you will need a Passport and, in certain circumstances, you will also need a visa. People visiting Japan from 68 countries and regions do not require a visa if visiting as a tourist, or if visiting relatives, attending conferences, etc. All but four of these are eligible for visa exemptions of 90 days. If you are engaging in paid work in Japan, or if you will be staying in the country longer than the amount of time granted for a visa exemption, you will have to apply for a visa.

The Ministry of Foreign Affairs maintains a list of countries and regions eligible for visa exemptions.

Forms to fill out

Many international travelers are used to filling out immigration and/or customs forms to be submitted upon arrival to wherever they are going. Many countries are starting to phase out physical paperwork in favor of automatic kiosks. Japan, with some exceptions, still uses paperwork.

Visitors to Japan typically fill out two or three different forms prior to their arrival.

  • All visitors fill out a disembarkation form for immigration (one per person) and a customs form (one per family).
  • If you are bringing pets or plant/animal products into Japan, you will have to fill out a quarantine form. Visitors from certain parts of the world with health concerns may also have to fill out a quarantine form or questionnaire.

Unlike countries where one entity handles all entry procedures (such as Customs and Border Protection in the United States), Japan has separate ones:

  • Pet, Animal and Plant Quarantine is under the Ministry of Agriculture, Forestry and Fisheries
  • Health Quarantine is under the Ministry of Health, Labour and Welfare
  • Immigration had been its own ministry until 2019, and is now under the Ministry of Justice
  • Customs is under the Ministry of Finance (which includes the Customs and Tariff Bureau).

Disembarkation Form (Immigration)

japanimmigrationform (2)Shown here is a photo of the new disembarkation card that Japan has been using since 2016. Each passenger should fill out their own disembarkation card.

Let’s go through each of the steps to fill out.

Fill out your family name and given names as they are listed on your passport, your date of birth (in the form of day, month and year) and the country and city where you currently reside. You do not need to enter a passport number, gender or nationality, which was the case with previous versions of the form.

Check the box next to the purpose of your visit. Most visitors will select the box for tourists.

Next to this, you’ll see Last Flight No./Vessel. Write down the flight number (or vessel if you arrive by boat) that you used to enter Japan. For example, if you were flying into Japan on United Airlines Flight 79 from Newark, New Jersey, you’d write down either United 79 or UA 79 in this box.

Below this, write down the number of days you plan to stay in Japan.

The next field asks for your intended address in Japan. The rule of thumb I’ve always used is to enter the first location that you plan to stay in when visiting the country. If you will go from the airport to a friend’s residence, enter their residence here and their telephone number. Otherwise, if you are going to a hotel, enter the hotel name, address and telephone number as best as you can. Even if you are staying in multiple locations, just write down the first one you will be using.

The last few questions must be asked to comply with the laws of Japan, so you have to answer them:

  • Have you ever been deported or refused entry into Japan?
  • Have you ever been convicted of a crime in Japan or another country?
  • Are you in possession of controlled substances, guns, bladed weapons or gunpowder?

Sign your disembarkation form, and that’s it!

Customs Form

japancustomsformHere is a photo of form C5360-B, otherwise known as the Declaration of Personal Effects and Unaccompanied Articles, or the Customs Declaration. Note that this is a double-sided form; both sides are shown here.

Here you will fill out some of the same details you entered on the immigration form, plus a few other particulars.

In addition to your flight or vessel number, you will need to write down the point of embarkation, or in other words, the location you departed from to enter Japan. For our example of United Flight 79, you’d write down Newark.

Here you must also enter your nationality, occupation, passport, and number of family members traveling with you. Remember that one customs declaration can be submitted per family.

Next, answer the questions about articles you are bringing into Japan. Follow the instructions to declare this information on the back of the form if necessary.

The back of the form will include the duty-free allowance per person for items being brought into Japan, along with a list of prohibited and restricted articles.

Once you have completed the form, all that’s left to do is to sign it.

Quarantine Form

If you are entering Japan with pets, or with plant/animal products, you will have to fill out specific quarantine forms. Please visit the website of the Ministry of Agriculture, Forestry and Fisheries for more information on this type of quarantine.

Depending on health circumstances, some visitors may also be asked to fill out a health quarantine form or questionnaire. This varies depending on the situation. For example, as of this post (25 February 2020) there are concerns about the coronavirus outbreak, and some information published by the Japanese Embassy in New York suggests that quarantine forms are being circulated asking passengers if they have visited, or plan to visit, certain regions of China within 14 days of their arrival into Japan.

Entry Procedures

Now that all of the paperwork is done, let’s look into the steps of arriving into Japan.

When you step off of a plane or boat, your entry procedures will follow these basic steps:

  • Health Quarantine
  • Immigration
  • Baggage Claim
  • Pet / Animal / Plant Quarantine
  • Customs

The first step is health quarantine. Most passengers entering Japan will walk by an infrared scanner which checks your body temperature. If a quarantine officer notices anything amiss, you will be asked to enter the health consultation room and speak to a doctor. You can also voluntarily check in to this room if you feel sick or unwell for any reason. If you were handed a health quarantine form/questionnaire, you will probably be asked to submit it here.

Immigration is the next step. Step up when you are called, one person at a time, to the immigration officer. Submit your passport, your disembarkation form, and your visa if required. The immigration officer will check your documents, take your photo and collect your fingerprints. You might also be asked a few questions to determine your entry status. The officer will then stamp your passport and you can then proceed to baggage claim to collect your checked belongings. Note that in a few locations, you might be checked by a clerk before you arrive at the immigration desk to take your photograph and fingerprints… this happened to me at Narita during my last trip in 2017.

If you have pets, or plant/animal products, this is the point where you will check in to the respective quarantine desk to handle those procedures.

The last step is to go to customs. As with most countries, there will be a green channel if you have nothing to declare or within duty-free exemptions, and a red channel if you have items to declare or if you are not sure. Whatever the case, you will speak to another manned officer at customs. Here the officer will check your passport and review your customs declaration. Remember, customs has the right to search your belongings to ensure there are no prohibited or restricted articles. The officer may ask you some questions, such as where you are from, and if you have any items to declare. One time, I was asked about my precise itinerary when I was in the country. There is a cashier nearby if you need to pay any duty.

If you are in doubt about anything that you are bringing into Japan, visit the red channel.

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On a side note, do remember that Japan has strict laws with regard to certain drugs and medications, as the above graphic from the U.S. Department of State indicates. For example, stimulants cannot be brought into Japan under any circumstances. Visitors to Japan may not be aware that certain over-the-counter or behind-the-counter medications use to treat pain, decongestion, cold/flu, ADHD and depression cannot be brought in to Japan. So leave your Sudafed, Actifed, NyQuil and Vicks inhalers at home, and don’t bring medicine containing things such as codeine, pseudoephedrine, phenylephrine, dexamphetamine or anything with HCl (hydrochloride) in the name. Also, even though marijuana and CBD/THC oils are gaining popularity in a lot of places, these are also illegal in Japan. You could be detained by Customs (or worse) if you are caught with these drugs and medications.

Certain prescription medications may also have to be declared in advance… please consult your local Japanese embassy or consulate for more information. Alternatively, you can e-mail your inquiries directly to the Japanese government at this e-mail: yakkan@mhlw.go.jp.

You’ve arrived!

Congratulations, and welcome to Japan!

There are just a few more things you may want to be aware about when it comes to arrival procedures:

International Transit

If you are landing in an airport in Japan for the purpose of changing to another international flight, and you do not plan to leave the airport, you do not need to go through immigration and customs procedures in Japan. All that is required is another security check. Remember the restrictions on liquids… if you have any duty-free liquids on your person that are not in tamper evident bags, they will be confiscated at the transit security checkpoint.

If you are a connecting to a domestic flight, or if you are changing from one airport to another (i.e changing from a flight landing at Narita to a flight departing from Haneda), you’ll need to undergo customs and immigration.

Automated Immigration Kiosk

Japan’s major ports of entry (i.e. the major airports) have automated kiosks for entry into Japan. However, while major countries have some kind of automatic kiosks in place, Japan’s kiosks are not available for all foreigners. You must enroll in a special trusted traveler program and meet specific requirements, one of which states that you must have visited Japan at least twice in the last twelve months. Aside from this, only Japanese nationals and foreigners residing in Japan currently qualify to use the automated kiosks.

Videos on Arrival Procedures

Japan Airlines has some links on their website to videos about arrival procedures for JAL flights into Japan’s four major international airports of Haneda, Narita, Chubu Centrair and Kansai. Visit JAL’s excellent Guide to Japan, and from that page, click on “More Fun”, select “Travel Information” and scroll down to the Immigration Guidance section. Just don’t mind the (rather catchy) elevator music.

UPDATE April 3, 2020: Japan Airlines has recently updated their website, so the above link to the immigration guidance videos MIGHT be going away soon.

I hope this post answers your questions about arrival procedures in Japan.

Once again, if you have any detailed questions about immigration, customs, visas, etc., please contact your local Japanese embassy or consulate. Such questions will NOT be answered on this blog.

This article was written in February 2020 and is accurate at the time of publication, subject to the site-wide disclaimer.

Images of Japanese immigration and customs documentation are public domain pursuant to Article 13(ii) of the Copyright Law of Japan.

The graphic about prohibited drugs in Japan is from the United States Department of State and is public domain pursuant to Title 17, Section 105 of the United States Code.

Welcome to Japan: Chubu Centrair Airport (Nagoya)

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Centrair control tower. Photo by Flickr user redlegsfan21 (CC BY-SA 2.0)

Welcome to the third in a series of blog posts called Welcome to Japan. In the first project since updating the layout of my blog, I am introducing a series that will explain the available transit options after arriving at some of Japan’s major airports.

My previous posts, scattered over the last few months, have focused on the two airports of Tokyo: Narita and Haneda. Heading off to the west, the next major airport, and one of the newer airports on Japan’s travel scene, is the international airport in Nagoya. Opened in 2005 in advance of that year’s world expo, I’ve been a big fan of this airport. I landed there to kick off my third trip in 2013, and spent a night in a hotel near the airport during my most recent vacation in 2017. Officially, the airport is known as Chubu Centrair International Airport, though the terms Centrair Airport and Nagoya Airport can also be used.

Centrair replaced an older airport located further inland in the city of Komaki, which used to be a hub for many domestic and international flights in and out of central Japan. There was a demand for more planes to serve the area, not only because of the Expo but because of requests from airlines and nearby businesses (including Toyota) to offer late flights without the restrictions imposed at Komaki where there was a nighttime curfew. Flights at Komaki eventually began to shift away, first to Kansai International Airport, and then to the new Centrair Airport. Now known as Nagoya Airfield, the airport is now the home for low cost airline Fuji Dream Airlines.

While I’ll give you all of the transit options out of Centrair (as I’ve done with the previous articles) I will also be a little partisan and tell you that you should make it a point to visit this airport when you are in Japan, either as an arriving/departing passenger or just for a visit.

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Aerial view of Centrair Airport. Copyright © National Land Image Information (Color Aerial Photographs), Ministry of Land, Infrastructure, Transport and Tourism

Centrair Airport is built on a man-made island just off of the mainland in the city of Tokoname, meaning that flights can freely take off and land around the clock without worrying the neighbors. Tokoname is a great off-the-beaten-path destination if you have a layover, as it is known in Japan for its production of fine ceramics.

The airport has just one terminal building, split into two sections. The northern section of the terminal handles domestic flights, and the southern part of the terminal handles international flights. Since everything is contained in one building, changing between flights is extremely hassle-free. There’s no need to take a shuttle bus or anything else of the sort… all you need to do is follow the signs and walk. Later in 2019, a second terminal will open geared toward low-cost airlines, which will be connected by moving walkway to the Access Plaza (more details below).

If Nagoya is your destination, you will exit onto the Arrivals Lobby on the second floor. If you have some time, you might want to head upstairs and take a look at Sky Town on the fourth floor. In the wide concourse, you’ll see two distinct flavors: One side has a completely old Japanese feel to it, while the other contains a European flair with western restaurants and stores. These correspond to the two sections of the airport I just described (one for domestic flights and one for international flights).

If you’re like many travelers on the other hand, you’ll just want to head out towards your hotel or first destination. From the Arrivals Lobby, follow the signs and head up the ramp towards the Access Plaza. The Access Plaza is a large and functional space from which you’ll choose your method of transportation. You will also find a Family Mart convenience store there as well.

Meitetsu Railway

It’s important to note that Japan Railway (JR) does not operate trains to and from Centrair Airport. There is only one railway operator, the Meitetsu Railway. They offer very convenient and comfortable train services to Nagoya and surrounding areas, which I will get to in a moment.

Are you picking up a Japan Rail Pass? The Central Japan Travel Center, located in the Arrivals Lobby, offers voucher exchanges for the Japan Rail Pass daily between the hours of 9:00 and 20:30. You also have the option of making the exchange when you get to Nagoya Station, at several staffed JR locations.

These points are brought up since the Japan Rail Pass will not cover the Meitetsu Railway, or any other transit option for that matter, to and from Centrair Airport. Not to worry though… Meitetsu’s trains are super convenient, and the recommended trains to use for travelers are the all-reserved trains called μ-SKY, or myu-SKY.

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μ-SKY train. Photo by Cassiopeia Sweet (Public Domain)

The μ-SKY services generally leave twice every hour from Centrair, reaching Nagoya Station in as little as 28 minutes. The one-way fare for adults is 1,230 yen (870 yen regular fare + 360 yen μ-ticket). You can easily purchase both of these fares using the vending machines. There are also some trains with only a small number of reserved seats, and other trains that are regular commuter services. These trains are generally slower and take longer to reach Nagoya compared to the μ-SKY.

μ-SKY services generally continue on to Inuyama (home to one of Japan’s original surviving castles) and the city of Kani, home to many automotive part manufacturers.
Some trains continue on to Gifu. An easy transfer at one of Meitetsu’s major interchanges such as Nagoya or Jingu-mae (named for its location near Atsuta Shrine) will get you to the rest of Meitetsu’s network. Nagoya Station, though, is where you’ll get off to transfer to most of the other rail lines including the Tokaido Shinkansen, local JR trains, and the private Kintetsu railway.

Buses

Highway Buses are also available from Centrair Airport. Meitetsu Bus operates hourly buses from the airport to downtown Nagoya. The ride takes about one hour to reach Nagoya’s Sakae district, and stops at some major hotels including the Nagoya Tokyu Hotel and the Hilton Nagoya before arriving at the Meitetsu Bus Center near Nagoya Station. The one-way fare is 1,200 yen.

If you are arriving late at night or departing early in the morning, Nagoya Bus offers a limited service between the West exit of Nagoya Station and the airport for 1,500 yen. As of this writing, two buses depart from the airport daily at 0:40 and 7:00, and one bus leaves Nagoya Station at 4:10. The travel time is 55 minutes.

If you can time it right, the Meihan Kintetsu highway bus can be a very convenient method of reaching Japan’s ancient capital of Kyoto without having to take the μ-SKY and the bullet train. There are two daily round-trip services, costing 4,000 yen. Online reservations for the direct Kyoto buses can be made in English. There’s also the option of taking a bus to the city of Yokkaichi in Mie prefecture and transferring there to a bus bound for Kyoto, costing 3,000 yen. These options take 2 hours 40 minutes and 3 hours 15 minutes, respectively. By comparison, the μ-SKY and bullet train to Kyoto take around 80 minutes with transfer for 6,830 yen.

Taxis

As mentioned in previous articles, taxis can be a good point-to-point option, especially if you are in a group. However, it is not recommended to take a taxi to and from Centrair Airport unless absolutely necessary, especially because there are no flat rate fares from the airport; all rides are by the meter. An approximate fare from Centrair Airport to Nagoya Station, including tolls, is 16,000-17,000 yen.

There is a charted van service that can take you to your destination in central Nagoya for approximately 14,000 yen. The van can seat up to seven passengers, so if you have seven in your party the cost is only 2,000 yen each.

If these fares sound high (and they are), you’re probably better off taking public transit to central Nagoya, then taking a taxi to your destination.

One exception: If you are heading into the mountains of Nagano Prefecture, there is a ride-share van service that operates several times per day. The one-way fare to Matsumoto, for example, is 8,900 yen, and door-to-door service is offered in some locations. It takes around 4 hours to travel between the airport and the areas served.

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High Speed Boats travel across Ise Bay to Tsu and the Nanki region. CC BY-SA 3.0, attributed to Outside147~commonswiki.

High Speed Boat

If you happen to be heading to the Nanki region, a large peninsula to the west that contains attractions such as Ise Shrine and Toba, and where Wakayama prefecture is located, a shortcut to avoid connecting through Nagoya city is to take a high speed boat across the bay. The Tsu Airport Line boat operates to the port of Tsu city, taking just 45 minutes at a cost of 2,470 yen each way. Boats operate once an hour, but during off-peak travel periods (i.e. winter) the boats depart every two hours. Once arriving at the port, you can reach the main train station in Tsu using a city bus (220 yen) or by taxi (approx. 1,700 yen) from which you can access the Kintetsu Railway network towards Osaka, Ise, Toba and Kashikojima.

There is also a twice-daily express bus service between the Tsu port and the cities of Ise and Toba. A set ticket including a one-way trip on the ferry and express bus costs 3,200-3,500 yen depending on the destination.

It is a bit of a walk to reach the boat pier in Centrair; take the elevated walkaway from the Access Plaza. The walkway goes over the highway and past the hotels that are stationed nearby.

Hotels

There are a few hotels stationed around the airport property that are perfect for a rest before catching an early morning departure, or after landing from a late flight. The Centrair Hotel is directly connected to the Access Plaza, while the Comfort Hotel, Toyoko Inn and the new Sheraton Four Points Hotel (now part of the Marriott portfolio) can be accessed on the bridge that heads toward the boat pier. A capsule hotel, TUBE Sq, is located on the first floor of the Airport property near the Welcome Garden.

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Enjoying a soft-serve ice cream made from Hokkaido milk at Centrair Airport’s Hokkaido Fair in 2017

Other things to do at Centrair Airport

With a plethora of dining and shopping options, it’s easy to enjoy a few hours just for fun, or before/after a flight. While you’re out and about, don’t forget to see the Sky Deck, the outdoor observation area that stretches across most of the apron. You can enjoy watching planes arriving and departing from the Centrair airport runway.

If you need any travel necessities at the last minute, head on over to places such as the Amano drugstore (third floor), or Muji (fourth floor). At Amano I bought an inexpensive, reusable 1000ml plastic bag that is perfect for when I need to take small liquids through the security checkpoint.

If you want to try out a traditional Japanese bathhouse that overlooks the airport tarmac (but a little pricey compared to other bath houses), check out Fu no Yu on the fourth floor.

If you’re lucky, there might be a fair going on as well. When I visited Centrair in 2017, the airport had a Hello Kitty fair AND a Hokkaido Food Fair going on at the same time. I was lucky to try out some soft serve ice cream made out of Hokkaido milk, which was so delicious!

Conclusion

I love Nagoya’s Centrair Airport. A modern airport, no matter if it’s your first trip or you’re a seasoned veteran. As someone who can personally vouch for its conveniences, you will not be disappointed. It’s a great place to start a trip to Japan, near a city that many might not think about.

Here are a few more brief notes in closing:

The Centrair Airport website goes into much more detail about the things I have written about in this post. On the website you can see a list of airlines and destinations that Centrair Airport serves. While many of Centrair’s international destinations are focused on Asia, there are a few long-haul passenger services to take note as of this writing:

  • Delta Air Lines flies to Nagoya from Detroit and Honolulu in the United States.
  • Lufthansa has flights to Nagoya from Frankfurt, Germany.
  • Finnair flies from Helsinki, Finland.
  • Ethiad Airways flies from Abu Dhabi, UAE to Nagoya via Beijing.

A few of my Japan Travel Videos on YouTube from 2017 include scenes in and around Centrair Airport. Visit the page for my videos and check out videos #7 and #8.

Finally, all information and links were accurate as of February 2019, and subject to the disclaimer. Photos used in the article are either public domain or courtesy of creative commons licenses.